Wegmans Requirements and FAQs

Wegmans requirements and FAQs

 

Overall process description

Wegmans has identified product categories and classes that warrant registration with Smarter Sorting. As you may have seen in your onboarding packet, you are responsible to self-identify that your product qualifies. However, both sides have visibility into which products need to be registered and whether or not they actually are. If you fail to recognize that your product requires registration, Wegmans and Smarter Sorting will work together to make sure all potentially regulated products are evaluated. Smarter Sorting charges an annual fee based on the number of products. There is a one year minimum. Registrations renew automatically each year and must remain active as long as the product is listed as Active (as of registration renewal date).

 

I’m a new supplier; do I need to do this?

Yes. All new suppliers with qualifying products should register them with Smarter Sorting

 

I’ve been selling to Wegmans already; is this a new requirement?

The requirement is not new. Smarter Sorting and Wegmans have been partners since Spring of 2021. There have been many rounds of outreach to existing suppliers. It’s important to note that Wegmans depends on this product information to inform their safety and compliance operations. So if you have unregistered products that need to be evaluated, it’s important to get them in immediately.

 

Can I see the documentation from the Wegmans team?

Here is the letter detailing the requirements from the Wegmans team.

 

Do I register the customer-facing UPC, the case or the pallet?

You should register any customer-facing UPCs. This means the UPC that would be scanned at the register at the time of purchase. Smarter Sorting does not classify case or pallet quantities.

 

How do I register displays?

Smarter Sorting only classifies consumer products. So while your display may have an identifier used for purchase by Wegmans, you do not need to input it into our system. Instead you’ll input the information for each qualifying product contained within the display.

 

How do I handle bundles/kits/gift sets?

Many times, a consumer product contains multiple components - like a travel pack that contains a small bottle of shampoo and a small bottle of conditioner. You need to register the consumer-facing UPC for the bundle and add each component individually under that UPC. You’ll have the opportunity to add the details and documentation for each component.

 

What about private label products?

If you supply qualifying Wegmans products, you still need to register them. However, there is no fee for products sold under their brands. Be sure to talk to your Customer Success Manager about these products when drafting your contract.

 

What about seasonal products?

Seasonal products are subject to the requirements. Since these products are only sold for a portion of the year, Smarter Sorting provides the service at a reduced rate. Be sure to talk to your Customer Success Manager about these products when drafting your contract.

 

What types of products need to be registered?

The following is a list of products that require registration with the Smarter Sorting program:

• Qualified Consumables: Including but not limited to OTC products, nutritional supplements and vitamins, enhanced food and drink products, food products with alcohol, and/or food dispensed by aerosol
• Formulated Products: Any chemical product not intended for human consumption (e.g., personal care products, cosmetics, soaps, household cleaners and detergents, pesticides, aerosols).
• Electronics, Powered Devices and Batteries:  Anything that runs on electricity, whether A/C or battery-powered. All types of batteries must also be registered.
• Qualified Formulated Articles:  Including candles, pens, markers, crayons, and other such “formulated articles” that include solid or liquid chemicals not intended for human consumption.
• Lightbulbs:  All types of bulbs are required to be registered. This includes Halogen, Incandescent, and Fluorescent styles, LEDs, CFLs, and specialty bulbs. This category also includes products that contain lightbulbs such as lamps.

 

What if my product is discontinued?

Registrations with Smarter Sorting must remain active as long as the product is listed as Active in Wegmans inventory data. Smarter Sorting registrations are contracted annually. If a product is discontinued, the contracted license may be reused at your discretion. No refunds or credits will be issued for unused portions of any yearly license agreement.

 

I’m still not sure; what should I do?

You should contact your Wegmans merchant if you are not sure if your product qualifies.